Compare approaches

Separate tools, or one connected platform?

Many organisations run each team on its own tool and join them with integrations and spreadsheets. Here is how that approach typically compares with Xelium One, category by category — and why the difference matters.

Book a demo Why Xelium One

Category by category

Open a category to see each capability. Traditional point solutions vary, so we describe the common approach rather than any particular product.

How to read this

Typically separate: Usually a different product with its own users and data.
Often requires integration: Usually possible, by building and maintaining a connection.
Depends on product/configuration: Varies widely between products and set-ups.

Available: Works in Xelium One today.
Coming soon: Not live for customers yet — being built, or not built yet.
Simulated in demo: Shown in the sales demo with fictional sample data. Nothing real happens.

Clients and pipelineWhere the client relationship lives, and whether delivery can see it.

Clients and pipeline: traditional point solutions compared with Xelium One
Capability	Traditional point solutions	Xelium One	Why it matters
Leads, accounts and opportunities	Typically separate	Native to Xelium OneAvailable	Requirements, placements and invoices are linked to the same client account.
Requirements linked to the client	Often requires integration	Native to Xelium OneAvailable	No copying client details into each requirement.
Client review of submissions	Depends on product/configuration	Native to Xelium OneComing soon	Clients respond on the record instead of by email.

Leads, accounts and opportunities
Traditional point solutions
Typically separate
Xelium One
Native to Xelium OneAvailable
Why it matters
Requirements, placements and invoices are linked to the same client account.
Requirements linked to the client
Traditional point solutions
Often requires integration
Xelium One
Native to Xelium OneAvailable
Why it matters
No copying client details into each requirement.
Client review of submissions
Traditional point solutions
Depends on product/configuration
Xelium One
Native to Xelium OneComing soon
Why it matters
Clients respond on the record instead of by email.

RecruitingFrom requirement to accepted offer.

Recruiting: traditional point solutions compared with Xelium One
Capability	Traditional point solutions	Xelium One	Why it matters
Requirements, candidates and submissions	Typically separate	Native to Xelium OneAvailable	The hiring record continues into joining and billing.
Duplicate warnings and consent	Depends on product/configuration	Native to Xelium OneAvailable	One candidate, one record, with consent you can show.
Offer approval by someone other than the maker	Depends on product/configuration	Native to Xelium OneAvailable	Compensation decisions are recorded and separated.
Careers page and referrals	Typically separate	Native to Xelium OneAvailable	Applicants arrive in the same pipeline your recruiters use.

Requirements, candidates and submissions
Traditional point solutions
Typically separate
Xelium One
Native to Xelium OneAvailable
Why it matters
The hiring record continues into joining and billing.
Duplicate warnings and consent
Traditional point solutions
Depends on product/configuration
Xelium One
Native to Xelium OneAvailable
Why it matters
One candidate, one record, with consent you can show.
Offer approval by someone other than the maker
Traditional point solutions
Depends on product/configuration
Xelium One
Native to Xelium OneAvailable
Why it matters
Compensation decisions are recorded and separated.
Careers page and referrals
Traditional point solutions
Typically separate
Xelium One
Native to Xelium OneAvailable
Why it matters
Applicants arrive in the same pipeline your recruiters use.

Skills assessmentEvidence of capability, inside the hiring workflow.

Skills assessment: traditional point solutions compared with Xelium One
Capability	Traditional point solutions	Xelium One	Why it matters
Assessments from the requirement	Often requires integration	Connected GyaniX capabilityComing soon	Results sit next to the submission, as evidence for people to weigh.

Assessments from the requirement
Traditional point solutions
Often requires integration
Xelium One
Connected GyaniX capabilityComing soon
Why it matters
Results sit next to the submission, as evidence for people to weigh.

Joining and workforceWhat happens after the offer is accepted.

Joining and workforce: traditional point solutions compared with Xelium One
Capability	Traditional point solutions	Xelium One	Why it matters
Joining from the accepted offer	Often requires integration	Native to Xelium OneAvailable	No re-entering what recruiting already captured.
Assignments and utilisation	Typically separate	Native to Xelium OneAvailable	Assignments use the same placement and person.
Placement changes with history	Depends on product/configuration	Native to Xelium OneComing soon	Extensions and end dates flow to timesheets and billing.

Joining from the accepted offer
Traditional point solutions
Often requires integration
Xelium One
Native to Xelium OneAvailable
Why it matters
No re-entering what recruiting already captured.
Assignments and utilisation
Traditional point solutions
Typically separate
Xelium One
Native to Xelium OneAvailable
Why it matters
Assignments use the same placement and person.
Placement changes with history
Traditional point solutions
Depends on product/configuration
Xelium One
Native to Xelium OneComing soon
Why it matters
Extensions and end dates flow to timesheets and billing.

People and attendanceOne People record, with presence and requests.

People and attendance: traditional point solutions compared with Xelium One
Capability	Traditional point solutions	Xelium One	Why it matters
Employee directory and reporting lines	Typically separate	Native to Xelium OneAvailable	Every module uses the same person and manager.
Attendance, leave and corrections	Typically separate	Native to Xelium OneAvailable	Requests route to the reporting manager; originals are kept.

Employee directory and reporting lines
Traditional point solutions
Typically separate
Xelium One
Native to Xelium OneAvailable
Why it matters
Every module uses the same person and manager.
Attendance, leave and corrections
Traditional point solutions
Typically separate
Xelium One
Native to Xelium OneAvailable
Why it matters
Requests route to the reporting manager; originals are kept.

Timesheets, revenue and billingFrom approved hours to money in the bank.

Timesheets, revenue and billing: traditional point solutions compared with Xelium One
Capability	Traditional point solutions	Xelium One	Why it matters
Timesheets against the placement	Typically separate	Native to Xelium OneAvailable	Approved hours can't be edited, so downstream figures stay true.
Revenue and margin from approved hours	Often requires integration	Native to Xelium OneAvailable	Amounts are derived, not typed — every figure has a source.
Invoices and receivables	Typically separate	Native to Xelium OneAvailable	Invoice lines can come straight from posted revenue.
Incentives from posted revenue	Depends on product/configuration	Native to Xelium OneAvailable	Each earning links to the placement and revenue behind it.

Timesheets against the placement
Traditional point solutions
Typically separate
Xelium One
Native to Xelium OneAvailable
Why it matters
Approved hours can't be edited, so downstream figures stay true.
Revenue and margin from approved hours
Traditional point solutions
Often requires integration
Xelium One
Native to Xelium OneAvailable
Why it matters
Amounts are derived, not typed — every figure has a source.
Invoices and receivables
Traditional point solutions
Typically separate
Xelium One
Native to Xelium OneAvailable
Why it matters
Invoice lines can come straight from posted revenue.
Incentives from posted revenue
Traditional point solutions
Depends on product/configuration
Xelium One
Native to Xelium OneAvailable
Why it matters
Each earning links to the placement and revenue behind it.

Reporting and analyticsAnswers from the records themselves.

Reporting and analytics: traditional point solutions compared with Xelium One
Capability	Traditional point solutions	Xelium One	Why it matters
Reports across every module you use	Often requires integration	Native to Xelium OneAvailable	No exports to reconcile; the same roles protect reports and work.
Custom reports, pivots and charts	Depends on product/configuration	Native to Xelium OneComing soon	Build the view you need from data you're allowed to see.
Questions in plain language	Depends on product/configuration	Native to Xelium OneComing soon	Answers that show which records they came from.

Reports across every module you use
Traditional point solutions
Often requires integration
Xelium One
Native to Xelium OneAvailable
Why it matters
No exports to reconcile; the same roles protect reports and work.
Custom reports, pivots and charts
Traditional point solutions
Depends on product/configuration
Xelium One
Native to Xelium OneComing soon
Why it matters
Build the view you need from data you're allowed to see.
Questions in plain language
Traditional point solutions
Depends on product/configuration
Xelium One
Native to Xelium OneComing soon
Why it matters
Answers that show which records they came from.

AI assistanceHelp that respects permissions and leaves decisions to people.

AI assistance: traditional point solutions compared with Xelium One
Capability	Traditional point solutions	Xelium One	Why it matters
Assistant limited to your role's access	Depends on product/configuration	Native to Xelium OneAvailable	AI never sees more than you could open yourself.
Suggestions that a person confirms	Depends on product/configuration	Native to Xelium OneAvailable	Nothing changes until someone with the right role confirms it.
Use your organisation's AI provider	Depends on product/configuration	Native to Xelium OneComing soon	No AI lock-in; your agreements with your provider apply.

Assistant limited to your role's access
Traditional point solutions
Depends on product/configuration
Xelium One
Native to Xelium OneAvailable
Why it matters
AI never sees more than you could open yourself.
Suggestions that a person confirms
Traditional point solutions
Depends on product/configuration
Xelium One
Native to Xelium OneAvailable
Why it matters
Nothing changes until someone with the right role confirms it.
Use your organisation's AI provider
Traditional point solutions
Depends on product/configuration
Xelium One
Native to Xelium OneComing soon
Why it matters
No AI lock-in; your agreements with your provider apply.

Vendor collaborationWorking with partner vendors on shared requirements.

Vendor collaboration: traditional point solutions compared with Xelium One
Capability	Traditional point solutions	Xelium One	Why it matters
Vendor and sub-vendor submissions	Typically separate	Native to Xelium OneComing soon	Partner submissions join the same pipeline, with duplicate checks.

Vendor and sub-vendor submissions
Traditional point solutions
Typically separate
Xelium One
Native to Xelium OneComing soon
Why it matters
Partner submissions join the same pipeline, with duplicate checks.

Security and administrationThe foundation every module shares.

Security and administration: traditional point solutions compared with Xelium One
Capability	Traditional point solutions	Xelium One	Why it matters
One sign-in and one set of roles	Typically separate	Native to Xelium OneAvailable	Access is managed once, not in every tool.
Change history	Depends on product/configuration	Native to Xelium OneAvailable	Corrections never overwrite the original.
Each organisation's data kept separate	Depends on product/configuration	Native to Xelium OneAvailable	Enforced by the database, not only by the screens.

One sign-in and one set of roles
Traditional point solutions
Typically separate
Xelium One
Native to Xelium OneAvailable
Why it matters
Access is managed once, not in every tool.
Change history
Traditional point solutions
Depends on product/configuration
Xelium One
Native to Xelium OneAvailable
Why it matters
Corrections never overwrite the original.
Each organisation's data kept separate
Traditional point solutions
Depends on product/configuration
Xelium One
Native to Xelium OneAvailable
Why it matters
Enforced by the database, not only by the screens.

This page describes approaches, not specific products. Capabilities marked coming soon are not available yet; we’ll update this page as they are released.