Xelium Finance
Revenue you can trace back to the hours behind it.
Xelium Finance derives revenue from approved hours and agreed rates, issues invoices to the client account and calculates incentives from posted revenue. Amounts are calculated, not typed — so every figure has a source.
The problem
Month end is a reconciliation project.
Numbers rebuilt in spreadsheets
Revenue, invoices and commissions are recalculated from exports every month.
Typed amounts
When people type amounts, mistakes reach invoices and nobody can say where a figure came from.
Disputed commissions
Incentives calculated far from the revenue they depend on are hard to explain.
Two approaches
The traditional approach, and the Xelium approach
Traditional approach
Timesheets in one tool, invoices in an accounting package, commissions in a spreadsheet.
- Hours exported, multiplied by rates by hand, then entered as invoice lines.
- Margin worked out separately from revenue.
- Incentive statements that can't be traced to a placement.
The Xelium approach
Finance reads the placement and its approved hours directly.
- Revenue = approved hours × billing rate; cost = approved hours × pay rate.
- A timesheet is posted once — posting it again returns the same revenue event.
- Incentives are calculated only from posted revenue and linked to it.
Key capabilities
What it does
Each capability shows whether it is available today or coming soon.
Revenue derived from approved hours and placement rates
AvailableRevenue events from approved timesheets, in the placement's currency.
Cost and margin for every revenue event
AvailableCost and margin on every revenue event.
Invoices to client accounts, with PDF download
AvailableDraft, issue and void invoices to client accounts; download as PDF.
Payments, part-paid and overdue invoices
AvailableRecord payments; see part-paid, paid and overdue invoices. Repeated payment submissions aren't double-counted.
Incentives calculated from posted revenue
AvailableFixed amounts or percentages of revenue or margin, set up with the Xelium team.
Module details:RevenueInvoicing & ReceivablesIncentives & Commissions
Connected advantage
What connection changes
Finance is the end of the chain, so every figure has a beginning.
- Placement
- Timesheet
- Revenue
- Margin
- Invoice
- Payment
- Incentive
- Invoice lines can come straight from posted revenue.
- Invoices are issued to the CRM client account.
- Xelium One isn't an accounting system; it hands clean, traceable figures to yours.
AI advantage
AI with a job to do
Explanations finance teams can check.
- Illustration · example dataAvailable
Which invoices are overdue, and for which clients?
Overdue invoices with client, due date and amount outstanding, linked to each invoice.
How it answers: Read with your finance role's access, from the receivables list.
- Illustration · example dataComing soon
Explain this placement's margin for March.
Approved hours, billing rate and pay rate for the month, and the revenue events they produced.
How it answers: Every number links to the timesheet or rate it came from.
Analytics advantage
Answers from the same records
Financial reporting from derived figures, not re-typed ones.
- Engagements from placement to hours to billing, with CSV.Available
- Revenue and margin pivots by client, recruiter and period.Coming soon
- Scheduled finance reports by email.Coming soon
- Available
- Works in Xelium One today.
- Coming soon
- Not live for customers yet — being built, or not built yet.
- Simulated in demo
- Shown in the sales demo with fictional sample data. Nothing real happens.
Close the month with numbers that explain themselves.
Book a demo of Xelium Finance, or read what's included.